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Optimizing the Hiring and Onboarding Process: A Definitive Guide


A structured recruitment process and proper onboarding is key to capture the attention of one of the most brilliant minds in the field and successfully sign them up as employees.
According to the Society for HR Management, 69% of employees are more likely to stay with the company for more than three years depending on the onboarding process.
Not just that, but the study comprised similar insights:

Companies that implemented a fleshed-out onboarding process benefitted from a 50% higher level of productivity from their new hires.

This just goes to show how important an efficient onboarding process is for employee retention and ensuring that the company recruits the best talent.
Many companies have a misconception that the more of their budget they allot to the overall onboarding and hiring process, the more likely they are to attract and retain talented employees.
However, that is not the case. Here is a definitive guide on all things hiring and onboarding, highlighting some important tips to attract the cream of the employee crop.
We will also be discussing some essential tips to optimize different aspects of the onboarding process, which saves money as well as time.

Key Takeaways

  • Techniques for efficient recruiting to attract the best talent at a fraction of the cost.
  • How you can save up on onboarding costs for an efficient onboarding experience.
  • Learn the different types of resume screening and what can be done to cut down on screening time.

Efficient Recruiting

An effective approach to the recruiting process plays a significant role in boosting the overall performance of the workplace. Although, there are many tweaks HR teams can make to their hiring process to make it more efficient, here are some methods to implement that is capable of attracting promising talent.

  • Make use of the Network

A company might have ties to an incredibly strong network of university alumni, and it is vital to make use of it. Leveraging the right contacts can give HR access to untapped talent right at the get-go, saving a lot in the search for great potential employees in the long run.

  • Optimize the Company Referral Program


The Harvard Business Review shows that companies with active referral programs generate 16% more profit.

Attaching various incentives and other competitive elements to the referral program can motivate employees to make efforts to find great employees.


The influx of employee referrals will allow you to cut down on a huge chunk of recruiting expenses while providing HR with an abundance of talented potential candidates to work with.

  • Make Improvements to the Job Postings

No matter how much effort is made to improve the onboarding process, it does not matter if job postings are not enhanced to attract the best employees.
This is why, it is vital to optimize job postings to include keywords relevant to the nature of the position being offered.

This will allow the posting to come up on top of the search results and the addition of thorough information regarding the company and the job will provide prospects will the knowledge they need.

Save the Hassle: The Key to a Swift Resume Screening Process

This part of the hiring process involves taking a look at the countless resumes for a job and sorting out viable candidates that are fit for the role.
There is a lot more to resume screening than simply sifting through candidate forms and filtering the right ones. There are many factors such as parsing and the approach to take to screening, which need to be taken into account to produce an efficient screening process.
However, the good news is that you do not have to make such efforts in modern times. The emergence of artificial intelligence has opened up boundless possibilities in many fields, including resume screening, and automating this process is the next step of evolution in resume screening.

Process Advantages Drawbacks
Automated Screening
1. Does not take much time to produce results

2. Produces consistent results all the time.

3. Artificial intelligence helps the program to make improvements on its own.

4. Provides scalability according to the scope of screening.

1. Slight Possibility of skipping promising candidates if proper parameters are not set.

2. Bias may be created according to the data provided.

3. Dependence on keywords.
Manual Screening
1. Screening teams and thoroughly assessing candidates.

2. Different resume formats can be entertained.

1. Needlessly time-consuming.

2. Susceptible to human errors.

3. Screening hundreds of resumes can result in fatigue and a drop in screening effectiveness.

4. Not scalable with a larger scope.

It's safe to say that automated resume screening through artificial intelligence is the future of CV parsing and filtering.
That being said, here is a list of some incredibly helpful tools that can significantly improve output produced from resume screening:
  • Recruiterbox
  • Ideal
  • Employa
  • CVViZ
  • Paycor Recruiting

The First Step to Efficient Onboarding: Reducing Costs and Time

20% of new hires leave after the first 45 days of employment because of poor onboarding. Not only that. But poor onboarding contributes to the turnover rate by 4% for every 100 employees as well.


The key to an efficient onboarding process is to achieve maximum results by putting in minimum investment, and here are some of the ways to do so.

Society of HR management states that companies without an efficient onboarding process tend to spend up to four times the employee’s salary during onboarding!

However, that shouldn’t be the case. There are many methods which can be used to reduce the costing, making for an incredibly efficient experience. Here are some vital techniques to optimize the onboarding process to produce the best results while putting in minimum investment.

  • Implement the Use of Digital Adoption Platforms to Save Up on Training Costs

Creating a personalized training schedule for each employee is time-consuming as well as costly. A solution to this is to integrate a digital adoption platform into your onboarding process.


Training is an essential part of the onboarding process, to provide the new employees with all information to get them up to speed with the work according to their position. Rather than designing guides for each new hire and wasting time as well as the budget, it is better to utilize digital adoption platforms.

Implementing DAPs apply and manage repeatable guides efficiently. They provide a great teaching experience to all new employees without needing to make a new guide for a new hire.

Having trouble finding the right DAP? Here are some carefully curated suggestions:

DAP Features
Spekit
• Content available in multiple formats

• No coding is required to set up
WalkMe
• Employee performance tracking

• A vast amount of walkthroughs are available
Appcues
• Customized survey designs

• Custom templates for notifications

  • Design a Robust Process for Repeated Use

Although, there is much more to reducing onboarding costs, implementing procedures that can be repeated is one of the most efficient ways to cut down on onboarding costs. Crafting a robust experience capable of welcoming different new employees will not only help you save money, but it will assist you with saving a huge chunk of time as well.

Instead of creating numerous personalized guides, designing one concrete process that is interactive and effective for onboarding new employees is vital to optimizing the onboarding process.

  • Conduct Onboarding in Groups

A highly effective way to cut costs while onboarding new employees in person is to conduct such meetings in batches rather than separately.
Sometimes companies like to welcome their employees the old-fashioned way, in person without any technology, and the good news is that there is a way to save costs when doing so!

Holding training and onboarding sessions in groups allows provides the new employees to get comfortable with the work atmosphere and interact with their colleagues as well.

Conclusion:
With the rise of artificial intelligence, operations like HR teams having to allot entire departments for aspects of hiring like customizing the onboarding experience and resume screening have become a problem of the past.
This guide should provide you with all the information needed to create an excellent onboarding and hiring process which is sure to attract the best talent!

Published on: June 13, 2023





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